Document shield

Security officers in a company’s IT department have critical functions. From making essential security purchase decisions to being constantly abreast of rapidly evolving technology to road-mapping productive IT policies and strategies, all at the same time ensuring that the organization’s crucial data is secure, organized, and accessible to those who need it.

Internal staff approach security officers for a wide range of services. However, when a data breach takes place, a chief security officer can instantly transform into chief scapegoat officers in a matter of seconds. Given that a good deal of responsibility falls within the ambit of a chief security officer, here are essential principles that can prevent employees from pointing fingers at you while ensuring that your company’s data security is enhanced.

Preparing for a data breach

The best strategy to plan for a data breach is to hope for the best but be prepared for the worst. It can help you to visualize worst-case scenarios with reliable disaster recovery plans that can contain minimal damage. Look into instituting an incident response team while at the same time delegating key responsibilities across department heads in your organization.

A recent study revealed that the best way to handle a breach is to include all departments including legal officers, human resources, and public relations to disperse responsibility to them. A data security breach impacts all aspects of an organization; hence every employee must have a role to prevent or mitigate one.

Get ready and practice

Once you have established a comprehensive plan and put it in place, get your organization prepared by practicing security processes. In the manner of a dress rehearsal or fire drill, practicing security procedures can help your company know how well its recovery plan is faring.

Unless you try out your security procedures and conduct strategic exercises, you will not be able to understand how to go about an actual data breach. Besides, it can help in educating employees on how to respond to a data breach while at the same time, detecting critical gaps and areas in the recovery process before it becomes too late.

Keep a note of your company’s crown jewels

Just like you would secure your most costly possessions, organizations must also do the same with their sensitive and classified documents and data. Regardless of whether it is company financials, consumer information, intellectual property, mergers, and acquisitions data or any other classified documents, data must be prioritized by order of significance to the company and its relations with other documents and users.

Once crucial data has been figured out, enhance protection by isolating sensitive areas of your network. Implement secure document access and document control(what users can do with documents) through digital rights management; ensure all users accessing it are monitored.

Ensure robust security measures in place

Data attacks are now attributed to unwarranted user privileges, in addition to breaches taking place through several doors. Hence, a company can never be too secure about its data. As such, it must have numerous security measures in place, such as updated antivirus software, encryption technologies, firewalls, real-time alerts and monitoring, two-step authentication, and robust parameters around your company sensitive data.

A secure digital rights management solution can add to these security measures by ensuring documents are not misused.

Compliance is a necessity and not an end goal

Organizations feel they have done the job if they satisfy regulatory compliance standards. Even though it is imperative to abide by these standards, these are just a picture of your security systems at a particular stage.

In addition to legal requirements and audits, it is crucial to implement extensive data monitoring to obtain holistic visibility of what is taking place in your network at any given moment. This practice can be far more efficient in helping you stay compliant while protecting your documents and data.

Risk scenario analysis in place

Risk scenario analysis and analytical software can help organizations discover rifts in data security. These processes can significantly reduce the detection and recovery time of a data breach. By conducting risk scenario analysis, you will be able to understand exactly which individual did what, and how, thus allowing you to observe the entire picture clearly and help to prevent future data breaches from taking place.

Here security strategy must emphasize user-based risk as to the biggest threat. Consider it to be the fastest-growing threat faced by IT managers today; it can help to actively monitor your users as a vital tool against insider threats.

Innovate continuously

Organizations often make the error of only emphasizing on discovering new data threats, instead of researching the ever-evolving tactics of malicious people. It can help to keep aware of new issues and stay up-to-date on new trends in data security.

Data security must be the top priority in every company’s mission statement

However, staying on top of the game is not always easy. Fortunately, solutions such as digital rights management are available that can precisely meet and resolve your fastest-growing threat – insider threats. DRM can prevent users from implementing unauthorized activity on your confidential and sensitive documents by giving you granular control on how the permitted user can use them.

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I am Lara Slowik, I have done my bachelor’s in English literature, and further on I did my master’s in Medicine. My most preferred genre of writing is health and biotech, Entertainment. I have been writing from the past 6 years about articles, web content, and blogs. In my career and education, I like to play along with work. I have also been a teacher in the past for 2 years. I use to teach business and technical writing in a very famous university. However, most recently! i am working as an instructor, designer, and training writer. I enjoy socializing a lot. I am a very big extrovert when it comes to nature. A part from all this I enjoy exploring the world and traveling makes me happy.


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